IOP K-12 Tutor Registration

We collect information on you:
• when you make an enquiry or application about registering as a tutor, either through the website or via email, phone or social media, and
• when you formally register as a tutor following an enquiry or application
If you make a basic enquiry for more information about registering as a tutor, we require you to provide the following information:
• Your name
• Your email address
• Your telephone number
If you then choose to proceed with your registration, we require the following additional information in order to create your profile (which is shared with potential students) and ensure compliance with British Council and International House requirements:
• Your date of birth, sex and home address
• Your current or most recent occupation
• Details of your academic and ELT qualifications and experience, including proofs or certificates where applicable
• Details of your home (including its size, location and facilities)
• Details of your personal interests
• Details of family members or other individuals living with you, including their names, dates of birth, interests and occupations
• Photographs of your home and family (family photographs are optional)
• Proof of identity and of your right to work in your country of residence
• Details of two professional referees who consent to be contacted by us our your behalf
• Your bank details, in order to facilitate payment for courses undertaken
We ask students to provide feedback on their tutor(s). This feedback includes opinions about you, which is retained for marketing and quality management purposes.
This information is used to build your profile which is sent to prospective students on an as-required basis. We do not speculatively share tutors’ information with prospective students: your profile will not be sent to a prospective student or their agent without your express permission on each specific occasion
By submitting your information to us for the purposes of making an enquiry or registering as a tutor, you grant us consent to use your personal data for the purposes of answering your enquiry or processing your registration. You may withdraw your consent at any time.
After you have made an enquiry for more information about registering as a tutor, and with your specific consent, we may send you emails we think may interest you. Newsletters may be personalised based on your location and professional specialisation(s). At any time you can decide not to receive these emails and will be able to unsubscribe.
By completing a full registration as a tutor you provide us with consent to contact you both with details of potential courses and with information bulletins regarding training and social opportunities, and general school updates. You may choose not to receive information bulletins at any time, but it is necessary for us to contact you with details of potential courses in order to fulfil the terms of the InTuition Vis-a-Vis Contract for Services.
We may use anonymised information and photographs from your profile in marketing campaigns and brochures, and on our website. Photographs of homes may be shared with third parties (such as students’ Agents) for promotional purposes. Photographs of you, your family or students whom you host will only be used by us or shared with third parties if you provide specific permission in each case.
Ongoing data retention
To satisfy HMRC requirements, we retain details of all payments made to you along with records of invoices and other relevant documents.
Should we not receive any communication from you over a two-year period, we will contact you to check whether you still wish to remain registered as a tutor. If you do not respond to this enquiry, we will permanently delete all of your personal data with the exception of that data necessary to maintain internal records of courses delivered: your name and email address. We are legally obliged to retain this data for British Council accreditation purposes.

Who we share data with

The information which you provide to us during the registration process is shared with prospective students during the course placement process.
In each instance where we feel you would be a suitable tutor for a specific course, we will seek your permission to be recommended (i.e. for your profile to be sent to the student or their agent) before doing so.
The information provided on your profile does not include your address, phone number, email address or surname. It focuses on your personal and professional background relevant to the course requested. It also includes feedback from any previous students who have consented for their feedback to be shared. You may access and review the data presented on your profile at any time.
Students and their Agents are not permitted to use your contact information for any purposes other than those immediately related to their course of study with you.
We will not share your personal information with any third parties for marketing purposes unless you have given us your permission.
We may use service providers to help us manage our commercial operations, some of whom may be based outside the EEA. Any organisations which access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and adhere to any data protection and privacy laws which apply.
Some of our webpages use plug-ins from other organisations (such as the ‘Facebook Recommend’ function). These other organisations may use information about your visit to our websites on their pages. If you browse these pages while still also logged in to your account with us, information they collect may be connected to your account on their site. For more information on how these organisations use information, please read their privacy policies.

Data shared with you

When contacting you with regards to a potential booking, we will share certain student information with you: the student’s name, age, course requirements and preferences.
Under UK and EU data protection laws, you are responsible for the security of this data. You must not use the information provided for any purpose other than those directly necessary for the student’s course of study with you. You must not share any student data with any other third parties.

Google Analytics

We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link (https://tools.google.com/dlpage/gaoptout/)
Legal information and how to contact us
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Data Protection Manager at InTuition Languages, 4 Ravey Street, London, EC2A 4QP.
Complaints will be dealt with by the Data Protection Manager, and will be responded to within 30 days at the latest.
If you are not satisfied with the way your complaint was handled, you may
be able to refer your complaint to the UK Information Commissioner’s Office (ICO).